Enterprise companies cover a vast range of products and services, but they all have one thing in common:
The drive to make their customers, clients, partners, and employee's lives more delightful.
To do this enterprises are hyper-focused on the delivery of their products and services, but there’s one area of the process that’s often overlooked:
The time and effort for printing, signing, and scanning documents for signature.
Which begs the question—Why are the majority of enterprise companies stuck using the legacy standards of pen and paper to get documents signed?
The answer is that most enterprise companies are in the early days of their digital transformation and know little about eSignatures. They might have questions about the usability of eSignatures, the implementation, and of course, the security. But in the back of their minds, they know that folks prefer to conduct their businesses (and many parts of their lives, for that matter) online.
In order to save time, break inefficiencies and see a quick return on ROI, smart enterprises are embracing change with the adoption of eSignatures. In this post, we’ll look at why enterprise companies are taking the leap towards digital transformation by welcoming eSignatures and leaving behind pen and paper.
So, first things first, let's bring you up to speed on what exactly eSignature is.
What is an eSignature?
An electronic signature (eSignature) is an electronic marker (signed digitally) that indicates that a person is agreeing or approving a contract or the contents of a document. According to the Electronic Signatures in Global and National Commerce Act, otherwise known as the "ESIGN Act," electronic signatures have the same legal standing as signatures using pen and paper.
Moving away from pen and paper is a small change capable of making a huge impact on both customer satisfaction as well as a measurable effect on a company's bottom line. Sounds too good to be true? Let's address three main questions: legality, security, and ROI.
1. Are eSignatures legal?
Yes! eSignatures are a legally binding and accepted form of signature all around the world. This is excellent news because it means companies no longer have to get documents signed using pen and paper, which require far more time and resources that eSignatures.
With eSignatures, a person could be halfway around the world and sign a legally binding document as if they were doing it in person. HelloSign adheres to all major international and federal electronic signature laws, including ESIGN, UETA, and European eIDAS.
2. Are eSignatures secure?
eSignatures from HelloSign are actually more secure than pen and paper because we have security measures in place that you can’t replicate with hard copies.
First, all communications are safeguarded by Secure Sockets Layer (SSL) encryption. Second, each document is stored behind a firewall and authenticated against the sender's session every time it's requested. Last, all documents are encrypted with a unique key and regularly rotating master key.
In addition, HelloSign is compliant with ISO 27001, SOC 2 Type II, HIPAA, GDPR, eIDAS, and more. To top it all off, HelloSign has 99.99% uptime and is a SkyHigh CloudTrust provider with the highest available rating of, “Enterprise-Ready.” Not sure what all that means? Don’t worry, your IT staff will love it.
Another advantage HelloSign has over pen and paper is the 'Audit Trail'. Every signed document gets affixed with a court-admissible audit trail, which ensures that every action on an electronic document is thoroughly tracked and time-stamped so you can tell if it was ever modified or tampered without your knowledge.
3. Are eSignatures from HelloSign worth it?
Electronic signatures help to solve the challenge of getting important documents signed quickly and efficiently. The efficiency gains alone justify the cost for eSignature.
On average, contracts are signed 80% faster, along with a 3X higher completion rate vs. pen and paper. According to G2Crowd, customers that chose HelloSign reach ROI 2X faster than legacy competitors.
From HR to insurance to construction to freelancers, the eSignature movement is picking up speed in industries that rely heavily on printing and paperwork because it offers a quicker ROI. When you remove pen and paper from the signing experience, a lot more happens.
More user delight in the signing experience
Adding intelligence to the documents you send out for signature gives your signers a faster, smarter, and more intuitive signing experience. Documents with logic and data validation prevent signers from adding incorrect data, misinterpreting requirements, or missing fields entirely.
More document control
Account admins get complete control and visibility over documents, templates, branding, and team usage. They can empower multiple teams within an organization to use eSignatures based on their unique requirements, allowing them to always stay in control as their company scales.
Say goodbye to the days of wondering where your signature requests are in the process. Stay in the know with dashboards that show signature status and insight into how your organization is using eSignature. With more data at your fingertips, you can make smarter decisions that speed up turnaround times and increase completion rates.
Millions of users trust HelloSign over legacy eSignature providers for several of the reasons above, but has also received industry accolades:
- A “Leader” in the 2020 Aragon Research Globe™ for Digital Transaction Management
- Ranked highest by G2 Crowd for “Enterprise Scalability”
Take your first step by starting a free trial today. Remember, HelloSign is the easiest to implement, which means you will be sending documents out for eSignature in no time!